Time & Attendance Policy
Time & Attendance Policy brings uniformity and a disciplined approach in time & attendance system in the Organization, This Policy should mandatorily be proposed to observe the time & attendance guidelines and process by all employees.
The leave policy is created to give employees a clear picture of the number of leaves an employee is allowed to take annually. Furthermore, it should also mention public holidays. Furthermore, the leave policy must also mention the percentage of salary cut that an employee will see in the case of unpaid leaves or half-days.
Legally, India has three national holidays where no organization is allowed to be open without permission. However, organizations like factories, hospitals, travel agencies, etc are exempt from this and are allowed to work for 24 hours a day. However, under the Factories Act, 1948, they must be paid for those days and should be paid for overtime. Furthermore, every organisation should have an annual list of leaves that the employees will be getting.
Work from Home Policy
Post COVID, Many Companies prefer their employees to work from home. This option helps the employee in balancing work and life. For the company, it helps in retaining the best talent, increasing productivity and reducing costs. This policy brings the guidelines & procedures to be followed by work from home employees.
This Exit policy covers the process & procedures to be followed when an employee leaves employment for whatever reason. This policy ensures that relieving employees should be treated fairly during their notice period.
Local / International Travel is inevitable for most of us for various official reasons. It is important for the company to follow the proper guidelines & process for Travel & reimbursement. This Travel Policy helps employer & employee to decide where to travel, which class to travel, where to stay, how to book etc.,
Dress Code Policy
Dress Code Policy provides a workplace environment that is comfortable and inclusive for all employees. Each company has its own dress code policy based on the type of work (blue-collar, white-collar, yellow-collar etc.,).
Prevention of Sexual Harassment Policy (POSH)
This Policy creates and maintains safe work environment, free form sexual harassment & discrimination for all its employees as per the guidelines of “The Sexual harassment of women at workplace (prevention, prohibition & redressal) Act, 2013”. This policy is mandatory for companies who employ women.
Every Company grows when they hire qualified / experienced individuals for the vacant positions. To do this, Company must follow the process and procedures to be followed by the Hiring Manager, HR and Management. This Hiring Policy does the structured approach to hire candidates.
Performance Appraisal & Salary Revision Policy
Performance Appraisal is being conducted by companies once/twice/thrice in a year as decided by the HR Department / Management. Performance Appraisal Policy helps the Management / Line Managers / employees to understand the process and procedures of Pre & Post Performance Assessment, Duration, how to give Promotion / Demotion, how much Percentage hike to be given etc.,
Employee Referral Policy
Employee Referral Policy helps the company to source the best possible talents from existing employees. This policy will motivate employees to be brand ambassadors. Most companies provide the Referral Bonus to their employees.
Employee Business Expense & Reimbursement Policy
Staff who spend their personal money for official related things or services and are able to submit adequate proof of their spending within stipulated time would be eligible for reimbursement.
Company Data Protection Policy
TheData Protectionrefers to the commitment to treat data / information of Management, employees, customers, stakeholders and other interested parties with the utmost care and confidentiality. This policy ensures that the gathered data is stored and handled fairly and with respect towards individual rights.
IT Cyber Security Policy
The main purpose of IT Cyber Security Policy is to inform company users including employees, contractors and other authorized users of their obligatory requirements for protecting the technology and information assets of the company. The Cyber Security Policy describes the technology and information assets that the company must protect and identifies many of the threats to those assets.
Asset Management Policy
This policy helps to protect the companies’ resources with proper procedures. This policy prevents the loss of data / companies’ assets and will reduce risk of a data breach or loss.
Maternity Leave Policy
Every organization employing more than 10 workers is required to follow the maternity benefits(amendment) act, 2017. The maternity act is perhaps one of the most popular HR policies in India Also, It outlines the benefits and the leaves that a pregnant woman who has worked in an organization for 80 days is entitled to.
Under the act, your policy must include at least a 26-week paid leave to a woman for the first two children and a 12-week leave subsequently.
Though there is no legislation for paternity leave in India, there is, however, a bill called the Paternity Benefit Bill in 2017 has been upheld by the government.
This has truly brought in the conversation of equality for both the parents and has been applauded by the citizens of the country. MATERNITY BENEFIT ACT, 1961 (No. 53 of 1961)1
Policy for Handling employee Grievance
This Policy provides a mechanism for each and every individual employee to raise a grievance arising from their employment. It ensures that such grievances are dealt with promptly, fairly and in accordance with other related policies of the organization. This includes concerns from an employee about an action that has been taken and or an in-action by an immediate supervisor, another employee or by the Management.
Non-discrimination Policy Discrimination can take several forms, it can be based on prejudices of age, colour, sex, caste, creed or more. However, it is an employee’s fundamental right to be treated equally and without discrimination. Articles 14, 15 and 16 grant these rights
to every citizen in the country. Therefore, every organisation must create a company policy that does not permit any kind of discrimination and must state the repercussions of the same.
Code of Conduct
The code of conduct policy of a company contains the vision, ethics and mission of the organization and also, and It is created to build and maintain the right business environment for employees. It contains the rules of work that the employees of the company much abide by. In India, policies such as equal right policies, electronic usage policy, dress code, enabling work environments, media policy, conflict of interest, etc are included in the code of conduct policy.
A gratuity amount is payable to an employee if they have completed 5 years of employment in a company. Once an employee is retired they receive their gratuity amount, this amount is mainly paid to an employee to offer them a token of appreciation for the service they have delivered to the company. Furthermore, It is also a legal compulsion to pay employees gratuity under the payment of gratuity act, 1972.
Employee Provident Fund
The employees’ provident fund act, 1947 provides employees with income security during their retirement also, It is a social security fund that gives employees benefits like retirement pension, medical insurance, housing care and more. It is worth noting that only organisations with more than 10 employees have to compulsorily have a Provident fund.
Menstrual Leave PolicyMenstrual leave is a leave where women may have the option to go for a paid or unpaid leave from their employment if they are on their periods and are unable to go to work because of the pain and anything related. This leave helps to seek better facilities for women in the workplace. and because of this woman have always suffered. And to ease up things, Menstruation Benefits Bill 2017, was introduced by Ninong Ering who is a member of the parliament of Arunachal Pradesh. Under the Bill, women of both public and private sectors registered with the Central and/or state governments will be entitled to two days of menstrual leave every month, amounting to a total of 24 days of leave annually. The leave mentioned in the policy
shall be provided to each and every woman without fail and no discrimination should be done on the basis of the work they do.
It is the sole responsibility of the HR department to make sure the company’s policies are compliant with the local laws of the state and the country. Furthermore, it is important than HR personnel to know these laws and implements the correct procedures. While creating the company’s policies the right care should be taken as India’s corporate laws are complicated.
If you want to learn more about HR POLICIES & COMPLIANCES
visit us at – www.skillsbuilds.com
Or call us at 7978809377
Hr Generalist Course
Hr Business Partner
Hr Statutory Polices & Compliances
Interview Ready Courses
Corporate Communication for MBA & ENGINEERING
Corporate & Legal Drafting
MAIL US AT- firstname.lastname@example.org
7978809377 / 7537953780